Strata Meetings

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A Vancouver property manager should know how to conduct a strata council meeting. Without this understanding you will have problems running meetings. Meetings will be unproductive and stressful if there is no formal process.

Parliamentary procedure has a clear objective. It is to conduct the business of a gathering or assembly in an orderly and efficient manner. It is a good way to ensure that the gathering actually accomplishes it's goals.

Parliamentary law has certain principles.. They include equality and justice for all. Majority rules apply, but minority opinions must be heard and respected.There is a right to be heard by proxy.

There are some common customs and rules. These are now recognized as common parliamentary laws. These laws should be known by everyone.

There can only be one question before the assembly at a time. It has to be in the form of a motion. It must have a proposer and a seconder. The presiding officer or chair must re-state the motion clearly. At that point the assembly can debate the merits of the issue.

The chair has to recognize people before they can address the assembly. This includes making motions or speaking to motions. This is accomplished by asking the chair for recognition, often while rising. At this point the speaker is said to have the floor.

Nobody can dominate the gathering by speaking too long. No one can speak on the same subject or motion twice. If the gathering permits it this last rule can be bent. However, before this can occur all other gathering members who wish to speak on the question must have an opportunity.

People who have the floor must refrain from directing questions to or speaking directly to other gathering members. Speakers should not use another gathering attendee's name if it can be avoided. The Chair of the gathering is the person to whom all remarks should be addressed.

When a question is put before a gathering there are only three ways to handle it. The assembly can vote to adopt the motion. The assembly can also vote to reject the motion or question. If the assembly neither adopts nor rejects the question it must be disposed of in some other way before the assembly can proceed. There are rare motions taht do not fall into one of these three categories, and are referred to as "privileged".

dealing with a motion requires 8 steps. First, the proposer rises and addresses the Chair. Next the person making the motion waits for recognition from the Chair. The speaker then says "I move..." and expresses the motion to the assembly. Another person then has to second the motion for it to proceed. The motion is then clearly stated by the Chair so everyone understands the wording. The matter is then open for discussion and debate. Members may rise and state "I wish to speak in favour of..." or "I rise to speak against...". When discussion is over the Chair calls the motion to a vote. The Chair then reports the vote result and what the action will be, if any.